| The Membership |
- Elects the Board of Directors and Officers
- Approves the annual budget
- Approves any revisions to the bylaws
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| Elected Officers and Board Members |
- Develops the annual budget for submission to the membership
- Approves expenditures within the approved budget.
- Establishes policies and procedures to implement the Club's mission.
- Reviews the by-laws, and recommends revisions to the membership.
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| President |
- Chair meetings.
- Make things happen.
- Prepare meeting agendas.
- Take phone calls from the membership and general public:
- Answer questions about
- Membership
- Club hours
- Class schedules
- Monitor schedules
- Dispatch in-home assistance when requested and appropriate.
- Writes monthly President's Message for newsletter.
- Forwards membership approved budget and bylaws changes to the Association for review and approval.
- Monitors the club's e-mail messages.
- Prepare and forward to Sun City Anthem Community Association's CC-4 "Monthly Participation Record"
- Insures that the Club operates within the Club's Bylaws and the Sun City Anthem Community Association's Charter Club Guidelines.
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| Vice President |
- Assist the President
- Preside over meetings in the President's absence
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| Secretary |
- Prepare minutes of the Board and Membership meetings for approval.
- Forward approved minutes to the web master for inclusion on the site.
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| Treasurer |
- Write checks
- Deposit receipts
- Participate in budget preparation
- Prepare financial reports and present to the Board
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| Board Members at large |
- Attend Board meetings
- Prepare and present proposals to the Board for action
- Deliberate and vote on proposals presented
- Serve on Standing and Ad Hoc committees
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| Ongoing Opportunities |
| Education Director |
- Prepare monthly class schedule
- Maintain Education items on the bulletin board
- Report activities to the Board
- Prepare and submit Spirit articles to the Association staff
- Recruit and coordinate instructors
- Ensure that computers have instructor's programs installed
- Coordinate the development of new courses for membership
- Assist in training, as needed, new instructors
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| Weekly Communications |
Prepare e-mail messages to members |
| Access Database manager |
Club Database – created and maintains a database to track:
- Club membership
- Attendance by members at labs and classes
- Attendance of visitors to lab and classes to ensure compliance with club policy
Develops and maintains programs requested by board members such as:
- Program to e-mail newsletters and other notices to club members
- Program to facilitate input of the monthly class schedule
- Program to automatically notify members whose membership will be expiring
- Program to create Monthly Participation Report
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| Hardware/Software Chair |
- Purchase hardware and software products as authorized by the Board
- Maintain the hardware and software on the 29 computers on our network
- Maintain the video projectors
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| Monitor Chair |
- Prepares monthly open lab schedule
- Recruits and coordinates monitors
- Maintain current monitor lists on the bulletin board, to the web master and to SCA Member Services Desk
- Report activities to the Board
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| Classroom Aides Coordinator |
- Prepare monthly aides schedule
- Recruit and coordinate aides
- Assign aides according to the needs of instructors
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| Administrative Assistants |
- Enter new member data into the database
- Contact members for clarification of information
- Submit information and dues to the Club's Treasurer
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| Newsletter editor |
- Prepare monthly newsletter:
- Prepare layout
- Author articles as appropriate
- Insert information from treasurer
- Review and edit articles submitted by others
- Convert document into .pdf and add links
- Distribute one printed copy to the counter in the Classroom
- Distribute the newsletter as an e-mail attachment to our 800 plus members
- Forwards the newsletter to web master for inclusion on the web site
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| Program Chair |
- Obtain speakers for membership meetings
- Coordinate with the Sun City Summerlin Computer Club and the Las Vegas PC Users Group in scheduling out of town speakers and vendors representatives
- Schedule meeting rooms with the Association staff
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| Web master |
- Maintain the Club's web site with frequent updates
- Add monthly newsletter to archive
- Upload the Board's minutes and create links to the file
- Uploads the Member meeting minutes and create links to the file
- Create and maintain class descriptions in the popup windows
- Create and maintain links to sites that may be of value to members
- Maintain alias e-mail addresses on server
- Create and upload monthly events calendar
- Back up site to a local hard drive other than personal machine
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| Instructors |
- Prepares class content and organization
- Records student's presence in database using bar code scanner
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| Monitors |
- Read and understand the Policies & Procedures
- Pick up keys from the Member Services Desk
- Open the facility, turn on lights
- Recognize individuals as they enter the room, and ask if you can be of assistance
- Monitor the activities of those in attendance
- Record the presence of members and visitors in the database using bar code scanner
- Either turn over the facility to an incoming monitor, or turn out the lights and lock the door on leaving
- Return the keys to the Member Services Desk
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| Classroom Aides |
Assists the instructor by aiding students that missed a point and start to fall behind |
| In-home Tutors |
Tutors visit club member's homes to provide one-on-one personal tutoring on a variety of subjects |
| In-home trouble shooters |
- Resolve a variety of usability issues
- Uninstall and install software
- Remove worms from members computers
- Perform some tune-up work
- Replace user's hardware components
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